Privacy

The protection of your personal data is very important to us at imbus. We process personal data which are collected when you use/register to/visit our websites in compliance with the applicable data protection statutes. Your data will neither be published by us nor be given to an unauthorized third party. In the following, we explain what data we collect and how the data are used.

The controller and provider of this website is

imbus AG, Kleinseebacher Str. 9, 91096 Möhrendorf, Germany.

If you have any questions concerning this Data Protection Policy or the use or storage of your data by the provider of the website, please contact:

The scope and the way we collect and use your data will depend on whether you visit our website for the purpose of finding information only, whether you register as a member in the download section of imbus or use additional services provided by us:

a) To find information

When you use our website to find information, you will generally not be required to provide personal data (for instance your name or postal address).

However, we use the data your web browser automatically sends to our web server: date and time of access to a webpage, your browser type, your browser’s settings, your operating system, the page you last visited, the data volume transferred and the access status (file transferred, file not found etc.) as well as your IP address.

The purpose of this is to make it possible to use the web pages accessed by you, and for statistical purposes with the aim to improve our site.

Your IP address will also be stored when you visit our site. It will only be used to identify you via your provider if illegal content is submitted using your user name or if we need to defend ourselves against third-party claims due to your contributions. Otherwise, an IP address will be an anonymous sequence of numbers to us which will be deleted after the expiry of 7 days.

b) Using services for which you need to register

For using the following services, you will be required to register as a ‘participant’. During your registration as a ‘participant’, you will be asked to provide the following data:

The above data is marked as mandatory fields on the respective form. Depending on the offer/service or form you may provide further details on a voluntary basis.

Double opt-in: Your registration will become valid only upon your confirmation of your registration by clicking on a link in a confirmation email sent to you for this purpose (‘double opt-in’). We use this procedure to ensure that the person registering is also the holder of the email address provided.

The data provided by you will be sent to and stored on our CRM system. We do this to make sure that we can provide the service for which you have registered, that we can make bookings and prepare invoices in the case of services for which a fee is payable (for instance, registration for a training course for which a fee is payable) and that we can offer support and information on the content and organisation of such services.

Authentication and login to your account is made via your email address and your password.
We use your first name, last name and email address to personalise any information we send you (e.g. newsletter) that you requested or have subscribed to. We use your company name and address to continuously improve and adapt the information we offer with regard to geographic or industry specific requests.

Every time you login as a registered user (‘participant’), access data will be stored on the web server log file(s) (server log). The records stored contain the following data: date and time of access to a webpage, your browser type, your browser’s settings, your operating system, the page you last visited, the data volume transferred and the access status (file transferred, file not found etc.), your IP address.
This data will be deleted after the expiry of 7 days. This data will not be transferred to third parties.

Your IP address will also be stored when you visit our site. It will only be used to identify you via your provider if illegal content is submitted using your user name or if we need to defend ourselves against third-party claims due to your contributions. Otherwise, an IP address will be an anonymous sequence of numbers to us.

c) Legal bases

•  Data processing for employment purposes (§26 BDSG-2018)
•  Implementation of pre-contractual measures (Art. 6 para. 1b DSGVO)
•  Consent on your part (Art. 6 para. 1a DSGVO)
•  If necessary, we process your data beyond the conclusion of the application process to protect our legitimate interests (Art. 6 para. 1f DSGVO); this interest consists in asserting or defending claims.

When you order a course or information material at our websites, we only use the stated data (name, address) for the purpose of executing the respective order only.

5.1. Data transfer for partner trainings
When you order a partner training the data, which are necessary for the conclusion of contract and the further contract settlement, will be forwarded to the training provider before the course, including name, address, telephone number, email and if applicable company name. You can find a list of our partners here (link to list). The training attendees’ personal data will also be forwarded to self-employed external trainers if it is necessary for the contract processing (name, address, telephone number, email and if applicable company name).

5.2. Data transfer for training attendees
Within the certification scheme we only use registered examination centres (examination providers licensed by the German testing Board) for the exam execution.

We forward the data which are necessary for the exam registration (name, if applicable company) and the delivery of the certificate to the examinees to the examination provider.

For your application to imbus AG we record required information as a part of the process.
The following application data is required: First name, last name, email, earliest starting date, salary expectation, and attachments: cover letter, resume, credentials.

The data provided by you will be only used to process your application. In case you sign a contract with imbus AG the provided personal data will processed or used for employment purposes where this is necessary.

If the your personal data is no longer necessary to fulfilling the purpose for which it is stored for, it will be delated immediately. But we also may place your profile in our pool of applicants after this period if you sign a declaration of consent.
You have the right anytime to withdraw your application. In that case your provided personal data will be deleted completely from our pool of applicants. You also have the right to ask us to rectify inaccurate or incomplete data.

Registration as a participant of a free events You have the opportunity to register as a paricitpant for our free events (such as „Trend in Testing“). The following Information are required to process your registration:

Required Information: Salutation, first name, last name, address, telephone number, e-mail address and company

Optional Information: Title, division, position, field

These data - salutation, first name, last name, address, telephone number, e-mail address and company - are marked accordingly as mandatory fields in the respective form. In addition, the optional fields can be filled in voluntarily.

Your registration will become valid only upon your confirmation of your registration by clicking on a link in a confirmation email sent to you for this purpose (‘double opt-in’). We use this procedure to ensure that the person registering is also the holder of the email address provided.

We also use the data provided by you (email) to send you materials about the event you choose (such as a programme for the event and a map to find the location).

The data provided by you will be sent to and stored on our CRM system. We do this to make sure that we can provide the service for which you have registered and that we can offer support and information on the content and organisation of such services.

As a as a participant of a free event you are entitled to withdrawal the use of your personal data. In this case send your declaration to the following address: datenschutz(at)imbus.de. In the event of effective withdrawal, any services of sending you information will be stopped and in case your personal data isn`t required for other purposes it will be immediately deleted.

To register for our newsletter you need to tell us your e-mail address which should receive the newsletter. All further information (such as name, address etc.) are optional and will only be used when you have provided your express consent.
For the newsletter registration we use the double opt-in procedure. Your registration becomes effective only when you confirm your registration via the link in the confirmation email which we send you for this purpose. This will ensure that you are the user. This confirmation must be made in a timely manner. Otherwise, your registration and email address will be deleted from our database. The registration and the confirmation are recorded.
You can cancel the newsletter at any time, when you unsubscribe here.

CleverReach

This website uses the services of CleverReach for sending newsletters. The provider is CleverReach GmbH & Co. KG, CRASH Building, Schafjückenweg 2, 26180 Rastede in Germany.

Cleverreach is a service with which, among other things, the dispatch of newsletters can be organized and analyzed. If you enter data for the purpose of receiving newsletters (e.g. e-mail address), this data is stored on CleverReach's servers in Germany and deleted again within one month.

The data processing is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you have provided to us for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data that has been stored by us for other purposes remains unaffected by this.

For more details, please refer to the data protection provisions of CleverReach at: https://www.cleverreach.com/en/privacy-policy/

Data will only be passed on to third parties in compliance with the applicable data protection regulations. Recipients of personal data can be:

• Organizational units of our group of companies, if
  • You have applied for a specific job in this organizational unit, or
  • You have not applied for a specific job and there are vacant jobs in this organizational unit that match your application / qualification.
• personnel mediator, as far as your application reached us via this service provider and you have agreed to the transmission of your data to the service provider

Your data may be passed on to service providers who work for us as contract processors:

• Support and maintenance in the context of applicant management
• Support or maintenance of EDP or IT applications data destruction

   These service providers are contractually bound and obliged to treat your data confidentially in accordance with Art. 28 Para. 3 S. 2 lit. b, 29, 32 Para. 4 DSGVO.
In addition, your data will be passed on to the following third parties, if there is an obligation to do so:

•  Authorities
•  Tax consultant, business auditor, wage tax auditor or tax auditor

We process and store your personal data

• as long as this is necessary for the application process,
• beyond the duration of the application process if necessary (6 months),
• if you have agreed to a longer storage period, e.g. for future job advertisements (2 years), or
• you have not revoke any consent.

There are exceptions,

• as far as legal storage obligations are to be fulfilled, e.g. according to the German Commercial Code (HGB) or the German Tax Code (AO). The periods for storage or documentation specified there are usually six to ten years;
• for the preservation of evidence within the framework of the statutory statute of limitations. According to §§ 195 ff of the German Civil Code (BGB), these limitation periods can be up to 30 years, whereby the regular limitation period is 3 years.